Kenya Association of Women in Tourism (KAWT)

Last Updated: April 26, 2024

The Kenya Association of Women in Tourism (KAWT) is committed to protecting your privacy and ensuring your personal information is handled with care and respect. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or apply for membership.

1. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

Apply for membership
Register for events or workshops
Sign up for our newsletter
Contact us with inquiries
Participate in surveys or promotions

The types of personal information we may collect include:

Full name
Contact information (email address, phone number, physical address)
Professional information (job title, organization, industry experience)
Educational background
Payment information (for membership fees and event registrations)
Profile pictures and biographical information
Document uploads (CV, certificates, recommendation letters)

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device, including:

IP address
Browser type and version
Operating system
Referring website
Pages visited and time spent on those pages
Time and date of your visit
Geographic location (country/city level)

2. How We Use Your Information

We may use the information we collect for various purposes, including:

Processing membership applications and renewals
Managing event registrations and attendance
Communicating with members about association activities, events, and opportunities
Distributing newsletters and updates
Improving our website and services
Creating and maintaining member directories (with consent)
Conducting research and surveys to better understand member needs
Complying with legal obligations
Resolving disputes and enforcing our terms

3. Information Sharing and Disclosure

We may share your personal information in the following situations:

With Service Providers: We may share your information with third-party vendors, consultants, and other service providers who need access to such information to carry out work on our behalf (e.g., payment processors, event management platforms, email service providers).
With Your Consent: We may share your information with third parties when you have given us your consent to do so (e.g., sharing your profile in a member directory).
For Legal Reasons: We may disclose your information where required to do so by law or in response to valid requests by public authorities.
Business Transfers: If KAWT is involved in a merger, acquisition, or sale of all or a portion of its assets, your information may be transferred as part of that transaction.

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4. Data Retention

We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. For members, we typically retain information for the duration of your membership and for a reasonable period afterward for record-keeping purposes.

5. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information, including:

Access: You have the right to request copies of your personal information.
Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
Erasure: You have the right to request that we erase your personal information under certain conditions.
Restriction: You have the right to request that we restrict the processing of your personal information under certain conditions.
Object: You have the right to object to our processing of your personal information under certain conditions.
Data Portability: You have the right to request that we transfer the data we have collected to another organization or directly to you under certain conditions.

To exercise any of these rights, please contact us using the information provided in the "Contact Us" section below.

6. Security of Your Information

We implement appropriate technical and organizational measures to protect the security of your personal information. However, please be aware that no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our website and hold certain information. Cookies are files with a small amount of data that may include an anonymous unique identifier. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

We use the following types of cookies:

Essential Cookies: Necessary for the website to function properly.
Analytical/Performance Cookies: Allow us to recognize and count the number of visitors and see how visitors move around our website.
Functionality Cookies: Used to recognize you when you return to our website.

8. Third-Party Links

Our website may contain links to third-party websites. We have no control over the content, privacy policies, or practices of any third-party websites. We encourage you to review the privacy policy of each website you visit.

9. Children's Privacy

Our website and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected personal information from a child, please contact us so we can take appropriate steps to remove the information.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Kenya Association of Women in Tourism (KAWT)
1st Floor, Western Heights, Karuna Road - Westlands,
P.O Box 79729 - 00200, Nairobi, Kenya
Email: privacy@kawt.or.ke
Phone: +254 123 456 789